OnPar — Fire & EMS checks, inventory & narcotics custody

Controlled substances

A chain of custody you can hand to the DEA.

Every shift count shows the sealed contents on record and captures two signatures. Every sealed case is verified by a scan of its numbered tamper-evident tag — and a case found unsealed prompts a reseal ceremony on the spot.

Numbered seals are single-use forever — the database physically rejects reuse
A mismatch pages your chiefs instantly and files a discrepancy report automatically
Custody records are append-only — no user, not even an admin, can edit or delete them
One tap generates the complete DEA audit binder — counts, signatures, seals, administrations, discrepancies — for any date range

OnPar controlled-substance count on iPhone — each vial counted against its expected quantity with the lot number shown, signed by the counting medic, with a second witness signature required for sign-off

Checks × inventory

Check the rig — the shelves already know.

Checklists and inventory aren't two systems that disagree. Checking an item off means it's at par — stock syncs automatically. Short? Tap in the real count and the reorder list updates itself.

Checks stay saved for the whole shift — keyed to your actual 48/24/12-hour rotation
Crews get reminded automatically if checks aren't done by your deadline
Expiration tracking with lot numbers — nothing out-of-date rides to a call
Scan bins and barcodes to count; print QR labels for meds and kits

OnPar inventory on an iPhone — 4 items below par across the department with reorder suggestions, stock counted per rig and per supply room, and a below-par list naming each short item and where it lives

Command visibility

Chiefs see readiness, usage, and cost — live.

A logistics hub that answers the budget-season questions: what we use, what it costs, which rig burns through supplies, and whether every truck checked out this morning.

Daily readiness board — every rig's checks, shorts, and open alerts at a glance
Usage trends with spike alerts, broken down by rig, shift, member, and call type
Vehicle mileage, engine hours, and cost-per-mile from your work orders
Tamper-evident audit log behind everything — verify the chain any time

OnPar analytics hub on desktop — usage trends and spike detection

Every screen, every station

Phone in the bay. iPad on the desk. Wallboard on the TV.

One system that meets your people where they already are — including the day room television and the officer's desk.

iPhone-first design, installable on your phone today — native iOS app on the way
iPad and desktop layouts for supply rooms and offices
Scheduling on your real A/B/C rotation — subscribe from any calendar app (Apple, Google, Outlook) and import your existing schedule
Push notifications: pre-shift briefings, truck alerts, custom crew messages

OnPar on iPad — checklists and inventory

Wallboard 2.0 Roadmap preview

The day room TV becomes the station's heartbeat.

Three boards rotate on their own, so nobody ever touches it: who's on tonight with every rig's readiness and seal status — the station duty roster with names on it, so there's no arguing about whose week it is — and tomorrow's pre-shift briefing with the week's schedule, synced from whatever calendar software your department already uses.

Wallboard — on-duty crew by rig and rig readiness with seal status

Wallboard — station duty roster with assignments and expiring supplies

Wallboard — tomorrow's pre-shift briefing and weekly shift calendar synced from any calendar software

Design preview — a first version of the wallboard ships in the app today; the duties rotation and this layout are next on the roadmap. Founding departments get it the day it lands, at their same locked founding rate.

The full toolbox

Everything it does — no modules, no add-on invoices.

Every capability below ships with every department. Competitors sell most of this as separately-priced modules.

Daily operations

Shift-aware rig checks — stay saved your whole 48/24/12-hour tour
My Day — each member's checks, counts & paperwork in one list
Check = at-par: stock syncs the moment you check it off
Shorts logged with real counts; skipped items stay honest
Truck alerts with captain resolve-or-escalate flow
Automatic reminders when checks aren't done by your deadline

Inventory & supply room

Par levels per compartment — EMS starter template with 200+ par levels across 28 compartments
Expiration + lot tracking — nothing out-of-date rides to a call
Native barcode & QR scanning with flashlight, works offline
Bin scanning — point the camera at a labeled bin, count into it
QR label printing for meds, kits, and narcotics (thermal-printer sheets)
Supplier SKUs + one-tap Bound Tree quick-order export
Self-healing counts — reconciliation runs in the background

Narcotics & controlled substances

Tamper-seal verification — numbered single-use tags, scanned at every count of a sealed case
Two signatures on every count
Guided administration wizard: draw, give, waste, witness
Vial register with codes, lots, and expirations per case
Mismatch → chiefs paged instantly + discrepancy report filed
One-tap DEA audit binder for any date range
Append-only custody ledger — nobody can edit history

Compliance & records

PPE tracking to NFPA 1850 — inspections, cleaning logs, retirement
SCBA program: bottles, hydro dates, flow & fit tests, air quality
Certification tracking with expirations
Exposure & decon logging with tamper-evident records
Tamper-evident audit chain — verify integrity from the console
Reports & compliance builder with CSV/PDF export

Crew & communications

Scheduling on your real A/B/C rotation — subscribe from any calendar app (Apple, Google, Outlook) and import your existing schedule
Auto-assign crews to rigs from the schedule
Pre-shift briefings by push & email — rig, partner, checks due
Crew alerts: any message to lock screens, with custom groups (FTO, officers…)
Announcements with read acknowledgments
15-minute onboarding wizard — crew invited by email

Command & logistics

Daily readiness board — every rig's status at a glance
Usage analytics by rig, shift, member & call type, with spike alerts
Vehicle mileage, engine hours & cost-per-mile from work orders
Maintenance & work-order tracking with PM schedules
Station TV wallboard mode for the day room
Roles & granular permissions; every action audit-logged
Med Swap regional expiry exchangeRoadmap · camera bin countingRoadmap

Founding departments

One flat price per department. Locked for life.

We're taking our first 10 departments at a founding rate that never goes up — one flat price for your whole department, in exchange for honest feedback and a reference call when you love it.

Founding Department · first 10 only · locked for life

Flat, per department

One price for the whole department, banded by how many rigs carry inventory. Not per user, not per login, not per call volume.

Unlimited people

Every firefighter, medic and officer on your roster. Add members, add a station, run a busier year — the price does not move.

Locked for life

Your founding rate never rises for as long as you stay. Billed monthly, cancel any time, no term commitment.

First 10 volunteer departments: free for life — for as long as you stay all-volunteer.

Everything included — narcotics, seals, DEA binder, checks, inventory, scheduling, analytics
No per-user fees, no modules, no setup charge
Completely volunteer? The first 10 are free for life — the whole app, the whole roster, however many rigs you run, free for as long as you stay all-volunteer. No card.
Purchase order & check friendly — W-9 and vendor packet ready
Smaller departments are typically under small-purchase thresholds (a chief's signature); we help larger districts through procurement
Your data is yours — export any time; narcotics records never deleted

Ask for the price list

What does it cost?

Tell us your department and how many rigs carry inventory, and we'll send the full founding price list the same day — no call required, no sales sequence. If you're all-volunteer, say so — the first 10 volunteer departments are free for life, for as long as they stay all-volunteer.

Send me the price list

The first 10 volunteer departments are free for life, for as long as they stay all-volunteer — any number of rigs. Every department gets every capability above, for the whole roster.

Questions chiefs ask

The fine print, in plain English.

How do we actually buy this? We're a government agency.

However your purchasing office prefers: credit card, ACH, or the classic purchase order + net-30 invoice + check. We keep a W-9, vendor packet, and sole-source justification letter ready to send. Smaller departments are typically under their small-purchase threshold, so no competitive bid is required; for larger districts we help you take it through procurement — and one flat annual figure that does not move with headcount makes an easy budget line to defend.

Who owns our data? What happens to narcotics records if we leave?

Your department owns every record. Export everything, any time, in CSV/PDF. Controlled-substance custody records are append-only and are never deleted except on your chief's signed instruction — that protects you in an audit, not us.

Is it secure enough for controlled-substance records?

Encryption in transit and at rest, per-department isolation enforced at the database layer, role-based permissions, daily automated backups, and a tamper-evident audit chain you can verify from the admin console. Custody records cannot be edited or deleted through the app by anyone — and every deletion requires your chief's signed instruction.

Our station wifi is terrible. Will it work?

Yes — that's the point. The app cold-starts instantly with no signal. Checks, counts, and barcode scans work offline; AI label scan needs signal. Everything syncs when coverage returns. Bad LTE in the bay was a design requirement, not an afterthought.

How long does setup take?

About 15 minutes with the built-in wizard: name your rigs, load a standard EMS starter inventory (200+ par levels across 28 compartments, all editable), invite your crew by email. Most departments run their first real rig check the same shift. We'll also help import your existing spreadsheets.

We already use one of the legacy suites — or paper. Why switch?

If your current system works on the phone in your pocket, keeps checklists and inventory in one place, and prints a complete DEA binder in one tap — keep it. If not, bring a CSV export or the paper binder and we'll have you migrated in an afternoon. And you will get a straight answer on price the day you ask for it — one flat number for your whole department, not a per-seat quote that grows every time you hire.

Free, no call required

Take the compliance homework with you.

Two plain-English one-pagers we wrote for chiefs and EMS coordinators. No pitch inside — we email them and leave you alone.

Controlled-substance recordkeeping checklist

What an inspector actually asks to see — biennial inventory, receipt-to-waste custody, seal and witness records, and how long to keep each one. Written against 21 CFR 1304.

The board-meeting budget page

One page you can hand a council or ESD board: what checks-and-inventory software costs per year, what it replaces, and the questions to ask any vendor before you sign.

We use your address to send the document and nothing else — no list, no sequence. See our Privacy Policy.

Stocked. In-date. On par.

OnPar is live.